How to use DayKeep

DayKeep is one place for the tasks you need to finish, the habits you log, and the week they sit on. Ten short silent videos, then a few extra doors. The clips are WebM screen recordings of the real app (Safari may not play them yet; the steps still work). If a step is wrong, send feedback from Settings → Help.

Add and complete a task Watch

The add row sits under the sort and filter chips. Type a title in Add a task… and press Enter, or tap Add. If DayKeep does not recognize anything special in the sentence, you still get a plain task with that title. Nothing extra is invented.

Write it the way you would say it

As you type, DayKeep reads dates, times, reminders, priority, repeats, tags, and a target list out of the same sentence. Chips appear under the input marked from text so you can see what it picked up before you add. These actually parse:

• Pay rent friday 5pm every month, high priority
• Call mom Friday 3pm remind 30 min before
• lunch every thursday
• pay rent #finance: the # is a tag
• buy milk >groceries: lands in Groceries if that list exists

# is always a tag. > is always a list. Priority needs the word priority. Repeats need every … or repeat …. Tap a chip’s to ignore that parse and keep the words in the title.

Tap Details for the field rail (List, Due date, Priority, Repeat, Notifications, Tags, Notes). A pick in the panel always wins over the text.

Where the browser supports dictation, a mic sits in the add row. Speak one task; the words land in the same input. It never adds the task for you. Firefox often has no mic; the button simply is not there.

Once it is on the list

1. Tap the empty box on the left of the row to complete it.
2. Tap the task title to open details.
3. The + on the row adds a subtask under this one. The top add row does not move.

Due dates and repeats Watch

A due date is a local calendar day, with an optional time. Date-only is all-day. Timed is that day at a wall-clock time. There is no timezone on the field: 2:00 PM means 2:00 PM wherever you are.

1. Type the date in the add row (Team standup friday 10am every week) or set it later in details.
2. Open the task to change due date, due time, and repeat.
3. Reschedule (details or the row) pushes the due date. That command is Reschedule, not snooze.

The calendar and the rest of the app only store the next occurrence. Completing a repeating task rolls that date forward. You will not see a year of copies.

Lists, tags, and search Watch

Lists keep work, home, and projects apart. Tags, the filter bar, and search help you find a task without walking every list.

• Tap the list name in the header to switch. New list creates one. The star pins a list under Starred; that follows you across devices.
• DEFAULT always sits at the top. You cannot star, rename, reorder, or share it.
• In the add bar, #errands files a tag. >Groceries sends the task to another list. A misspelled list name stays in the title. DayKeep does not create a list from a typo.
• The # Tag chip on the filter bar filters the current list. Save current filter… stores it. Saved filters also appear in the switcher as Views (matching tasks from every list).
• Sort, group, and show-completed are remembered per list on this device. They do not sync. Starred lists and saved filters do.
• Search, or Ctrl/⌘K, finds active tasks even offline. Online, Archived and Deleted sections appear so you can restore.

With Group set to Due date, Overdue and Today can show Reschedule all. That changes due dates. It is not a notification snooze.

Calendar and reminders Watch

The calendar is a cross-list view of every task that has a due date. List view shows one list at a time. Calendar gathers dated tasks from all of your lists. It reads the same local data as the rest of the app, so it works offline.

Month and Agenda

Click Calendar in the header (on a phone, the Calendar tab at the bottom). Month is a six-week grid; weeks start Sunday. Agenda is a scrolling list: overdue first, then today. Click a chip to open the task. In Month, drag a chip to another day: only the date changes; a 2:00 PM task stays 2:00 PM.

Completed is off by default on the calendar. A repeating task shows once: the next time it is due. Weather on the grid is optional decoration; your tasks do not depend on it.

Reminders

Tasks have no notifications by default. A due date on its own does not ping you. The add row has no reminder picker. Open the task, go to Notifications, tap Add notification. The button stays disabled until the task has a due date.

• Timed due dates: at due time, or 10 min / 30 min / 1 hour / … before.
• Date-only: on the day, or 1 / 2 / 7 days before, at 9:00 AM by default.

The header bell is the inbox of what already fired. When a reminder fires, Snooze is on the notification. Moving a task’s date yourself is Reschedule: same picker family, different word on purpose.

Log habits with the Tracker Watch

The Tracker is not a task list. Tasks wait to be finished. The Tracker records something that already happened (a glass of water, a pill, a weight, a mood, a night's sleep) at the moment it happened, and adds up your days.

1. Open Tracker. It has three tabs: Today (what to log now), Timeline (every entry, day by day) and Trackers (the whole library).
2. On an empty Tracker, tap a starter such as Water or Sleep to add it, or tap make your own. A tracker is one of five kinds: Check (it happened), Amount (adds up), Reading (a measurement), Scale (pick from your own list) or Time (a duration, with a timer).
3. Tap a tile once to log it. A tracker with a goal is a habit: it sits in today's plan with a streak, and the button at the end of its row logs it. A toast offers Undo.
4. Press and hold a tile to log with an amount, a time or a note. Or type into the Log… box, like advil 2 at 8:15.
5. Tap a tracker's name for its history and charts, or open Timeline to edit any entry.

Coming from another app? Settings → Data & Sync → Import tracker entries reads an export from Daylio, Loop or Habitify, a CSV file, or an old DayKeep backup. If you do not want the tab, Settings → Features → turn Tracker off. The tab hides. Your trackers and entries stay.

Break a task into steps Watch

A subtask belongs to one parent. Completing a child does not complete the parent. The top add row always creates a sibling, never a child.

1. Add the parent from the top add row as usual.
2. On that row, tap + (Add subtask). A second add row docks under it and names the parent.
3. Type the step and tap Add subtask. Repeat for the next step. The top add row does not move.
4. Tap a child’s empty box to complete just that step.

The menu and details footer Add subtask open the same docked row. Details has no nested checklist. The tree lives on the list.

Move a due date Watch

Reschedule pushes a task’s due date. It is not snooze. Snooze is only on a notification that already fired.

1. The row calendar-arrow is Reschedule when the task already has a due date.
2. Details has the same command, next to the due date.
3. Pick Tomorrow, 1 week, or Custom. A repeating task can jump to the next occurrence from here too.

On Calendar → Month, drag a chip to another day: only the date changes. Agenda does not drag. Group headers Reschedule all (Overdue / Today, when Group is Due date) re-date every task in that group.

When a reminder fires Watch

Adding a notification is on the task (see Calendar and reminders). This clip is what happens after it fires. The header bell is the inbox of what already happened, not a place to create reminders.

1. When a reminder is due, DayKeep shows a card (in-page) or a system notification.
2. Snooze… is on that card. It opens the same picker family as Reschedule, with the word Snooze.
3. The header bell is the log. Opening it marks entries read. Dismiss one, or Clear all.

Mark what you are working on Watch

Active is your own “currently working on it” flag. It is not a status, not a list, and not completed. Completing a task clears Active.

1. On the row, tap the play-style control to mark it active. Tap again to stop.
2. Open Active in the header (or the phone tab). It gathers every active task across lists.
3. Complete it from either view. Active turns off with the completion.

Work offline Watch

DayKeep is offline-first even when you are connected: the list you see is local. Work offline is the manual switch that stops talking to the server on purpose: a plane, a flaky cafe, or “do not sync this yet.”

1. Open Settings (your email in the header) → Data & Sync.
2. Turn on Work offline. The connection dot changes. Adds and edits still work.
3. Turn it off when you want to sync. The queue flushes. There is not a second copy of your data.

Export and import live on the same page. See also Install DayKeep as an app for a home-screen icon and the closed-app reminder caveat.

Notes: your markdown vault

Notes is a place for writing that sits beside your tasks: plain markdown, linked together with [[wikilinks]], saved as you type and available offline. It is part of plans that include Notes. If you use Obsidian, your vault imports as it is.

• Getting around
• Formatting
• Links and embeds
• Files and images
• Organizing
• Tasks in notes
• History and sharing
• Keyboard

Getting around

• New note starts a note. Today opens today's daily note, and the Template menu starts one from a template.
• Each note has three views, switched with the buttons beside its title or Ctrl/⌘E: the markdown, live preview (the markup steps aside except on the line you are editing), and the finished note. Each note remembers the one you left it in.
• The bar under a note holds its details: Properties, Connections, Attachments, History, Activity, Chat and Publish, with the save status on the left. PDF beside the title prints the note, or saves it as a PDF: choose Save as PDF as the printer.
• Beside Today: 🕸 the graph of how your notes connect, every file in your notes, the trash, and Notes settings (daily notes and templates).
• pops a note out into a window that floats over the rest of the app, so you can keep it open while you work on tasks. gives it a browser window of its own.

Formatting

Type the markdown, or select text and use the small toolbar that appears above it. Type / at the start of a line for a menu of blocks to insert.

# Heading ## Smaller

Headings. A heading folds away everything under it.

**bold** *italic*

Bold and italic

~~strikethrough~~

Crossed out

==highlight==

Highlighted, like a marker pen

`code`

Inline code

```

A code block. Name the language after the fence for colour.

- item 1. item

Bulleted and numbered lists

- [ ] to do

A checkbox. Tick it in live preview.

> quote

A quote

> [!tip]

A callout box. Also note, warning, danger. Add - after it to start folded.

| a | b |

A table. In live preview you can edit the cells directly.

$x^2$ $$…$$

Math

```mermaid

A diagram

[^1] and [^1]: the note

A footnote, collected at the bottom of the note

%%a comment%%

Hidden in the finished note and on a published link, kept in the markdown

--- at the very top

Properties (see Organizing)

The finished note shows HTML as text rather than running it. Aa in the bar under the note turns the toolbar and the / menu off on this device if you would rather type everything.

Links and embeds

Type [[ and pick a note, task or list from the menu. It works offline.

[[Note title]]

Link to another note

[[Note title|shown text]]

Link with your own wording

[[Note title#Heading]]

Link straight to a section

[[#Heading]]

Jump to a section of this note

![[Note title]]

Show that whole note inside this one, on a line of its own

![[Note title#Heading]]

Show just that section

[[task:123]]

Link to a task. The task then lists this note under Referenced in notes.

[[list:45]]

Link to a list

• A link to a note that does not exist yet offers to create it.
• Connections in the bar shows what the note links to, the notes that link back to it, and notes that mention its name in plain text. Link turns one such mention into a link, only where you choose.
• Renaming a note offers to update the links that point at it. Say no and they wait, unresolved. Nothing is lost.
• A shown note stays read-only inside the other one. Open it to edit.

Files and images

Paste or drop a file

It uploads and the ![[image.png]] is written for you

![[image.png|300]]

Show an image 300 pixels wide

![[recording.m4a]]

Audio, video and PDFs play in the note. Other files become a download.

Click an image

It opens full screen. Scroll or click to zoom, drag to move around, and use the arrow keys to page through the note's images.

• A file's address is its folder and its name. A second image.png in the same folder is stored as image 1.png.
• Attachments in the bar lists what was uploaded to this note. lists every file, with the notes that use each one, and finds the ones nothing uses.
• A deleted file can be restored from for 30 days. Deleting one never edits your notes; its embed just shows as missing.
• File names sync everywhere. Uploading and viewing a file need a connection.

Organizing

#tag #project/alpha

Tags, the same ones your tasks use. A tag can nest.

tag:project

In the filter box: notes with that tag or any tag under it

path:Work/Q1

Notes in that folder

file:meeting

Notes whose name matches

aliases: [Ideas]

A property that gives a note extra names links can use

• A folder is just a path. Pick Folder beside a note's title and type a new path, like Work/Q1, to make one. Renaming a folder moves everything in it.
• pins a note to the top of the list. The menu beside New note sorts by name, last change or creation.
• Properties are the --- block at the top of a note. The Properties panel edits simple values and lists. Anything more involved stays read-only, so hand-written YAML is never rewritten.
• Filter terms combine with each other and with plain words. path:"Daily Notes" quotes a value with a space in it.
• Settings → Data & Sync exports Notes only as markdown for Obsidian, or Everything together with your tasks, and imports an Obsidian vault as a zip. Canvas and Bases files come across and open read-only.

Tasks in notes

Turn on beside a note's title and its checkboxes become real tasks: they show in your lists, and ticking either one ticks both.

- [ ] Call the plumber

A task, created when you move off the line

📅 2026-10-01

Its due date

tasks-list: Home

A property that picks which list the tasks go to

A note you have not turned this on for keeps its checkboxes as plain text, so pasting a checklist from somewhere else never creates tasks by surprise.

History and sharing

• History in the bar keeps the earlier versions, one for each stretch of editing. Step through them, see what changed, and restore one. A restore is saved as a new version, so it can be undone too.
• If the same note is edited on two devices at once, both versions are kept and a line under the note says so. Compare shows the difference and can merge them.
• Activity shows who changed the note and when, including renames and moves. Publish makes a read-only link anyone can open, where your plan allows sharing, and revokes it. Chat is a thread about the note for you and your agents.
• Notes are otherwise private to you. A deleted note waits in for 30 days before it goes for good.

Keyboard

Ctrl/⌘E

Switch between the markdown, live preview and the finished note

Ctrl/⌘S

Save now (it also saves on its own as you type)

Ctrl/⌘B Ctrl/⌘I

Bold, italic

CtrlSpace (Mac: AltI)

Reopen the link menu

Ctrl/⌘F

Find in this note

Alt← Alt→

Back and forward between notes you opened

Ctrl/⌘Z Ctrl/⌘ShiftZ

Undo, redo

Tab

Indent

Also

• Install DayKeep as an app: own window, home-screen icon, and the honest closed-app reminder caveat.
• It works offline (the clip above). Settings → Data & Sync also has export and import.
• Replay the tour any time from Settings → Help → Take a tour.
• Notes has its own chapter above: formatting, links, files, tasks in notes and history.
• Sharing, family seats, and public share links live in the list switcher and Settings → Account. They are not in these clips on purpose.

Still stuck?

Signed in: Settings → Help → Send Feedback. Or email [email protected] and tell us what you were trying to do, plus your browser and operating system.